This toolkit can assist you in promoting your organization's webcast.

E-mail Template | Flyer Template | Sample Wording | kaisernetwork Graphics | Other Tips

E-mail Template
[html] or [text] (To download: Right-click and hit "Save")

To help reach all of your targeted constituents, we have created an e-mail template that can be easily tailored to describe your organization and the event to be webcast. Sending an e-mail to interested parties in your database informs those unable to attend that an archived webcast of the event will be available for them to view. This e-mail also encourages recipients to forward the information to interested colleagues.

Please choose the e-mail format (HTML or Text) you would like to send to interested parties and follow the directions in the e-mail to add text, links and graphics.

Flyer Template (To download: Right-click and hit "Save")

For promotion during the event, a flyer has been designed to assist you in increasing awareness about the webcast amongst the participants and attendees. Download the flyer [Microsoft Word required] and follow the instructions to design a flyer for your organization's webcast.

Sample Wording for Web site Links*:

• Before the Webcast is Available:
  
  A webcast of this event will be provided by kaisernetwork.org, a free service of the Kaiser Family Foundation and available after [time] ET, [date] at [URL]. Along with the webcast, a transcript, [speaker presentations, reports, etc] and related resources will also be available.



• After the Webcast is Available:
  
  A webcast of this event is now available on kaisernetwork.org, a free service of the Kaiser Family Foundation at [URL]. Along with the webcast, a transcript, [speaker presentations, reports, etc] and related resources are also available.

*Edit bolded items as appropriate

kaisernetwork.org Graphics

• Web-ready and print-ready kaisernetwork.org logos

Other Promotional Tips

• Include webcast in press releases and/or media advisories issued for the event
• Mention at the beginning of the event when the webcast will be available on kaisernetwork.org
• Request event speakers notify interested parties about the availability of the webcast
• Submit event information to the kaisernetwork Webcast Producer at least 1 week prior to the webcast so the most accurate information is posted online. This includes but is not limited to: event summary, list of speakers, agenda and presentation slides.

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